Call for Institutional Volunteer Partners

Date of Last Revision: 6 November 2025

1. Purpose and Scope

1.1 Losget Academy hereby invites organizations and institutions worldwide capable of providing non-profit support to Master Members under the Art Ark 500 Program to join as volunteer partners. The objective is to build a sustainable, transparent, and ethical volunteer support framework in cooperation with institutions that demonstrate both professional competence and volunteer commitment.

2. Eligible Entities

2.1 The following categories of legally registered institutions or teams are welcome to participate (including but not limited to):

• Art spaces and exhibition institutions: galleries, museums, public art centers, and similar venues;
  
  

• Living and logistical support teams: providers of housekeeping, transportation, accommodation, or dining services;
  
  

• Suppliers of artistic materials and technical services: manufacturers or studios for art supplies, equipment, framing, and printing;
  
  

• Media and communication agencies: news media, streaming platforms, and independent media organizations.
  
  

3. Types of Support (Examples)

3.1 Facilities and spaces: provision of studios, classrooms, galleries, or facilities for framing, storage, and related needs.
3.2 Materials and equipment: donation of art materials, tools, lighting systems, photographic or scanning devices, and transport or packaging supplies.
3.3 Professional assistance: support for teaching, exhibition execution, visual documentation, and public art activities.
3.4 Living assistance: help with cleaning, purchasing, transportation, or meals as basic living support.
3.5 Media and outreach support: including press coverage, independent-media promotion, social communication, and community-based or offline publicity campaigns.

4. Donation Methods and Record Requirements

4.1 All donated materials shall be distributed equitably and sent directly by the donor institution to the receiving Master Member to ensure full transparency.
4.2 Donor institutions shall simultaneously provide Losget Academy with:
 a. Photographic documentation of the preparation and dispatch of donated materials;
 b. Delivery or tracking records verifying shipment or handover.
4.3 Such documentation shall be permanently published on the official website of Losget Academy to ensure transparency, authenticity, and traceability of all donations.

5. Acknowledgment and Recognition

5.1 Website acknowledgment: all donor institutions shall be permanently listed on the Academy’s official website under “Charitable Contributors.”
5.2 Credits in publications and productions: donor institutions will be credited proportionate to their contributions in related songs, publications, and online pages, with the donated items and details publicly recorded.
5.3 Right of disclosure: Donor institutions may mention their contributions in organizational profiles, historical records, promotional materials, or when participating in media interviews, provided that such references do not constitute advertising, endorsement, or commercial promotion.
5.4 Tax guidance:
a. Within the United States, donations that meet the non-profit and non-commercial criteria are eligible for federal income-tax deduction under applicable law. In certain states, resident taxpayers may also qualify for state-level income-tax deduction or credit for qualified charitable contributions, subject to that state’s laws and requirements.
b. Donor institutions outside the United States shall verify with their national tax authorities whether donations made to a U.S.-based non-profit organization may receive equivalent tax-deduction recognition in their own jurisdictions. 

6. Compliance and Conduct Requirements

6.1 All partner institutions must be legally registered and currently operating. Where specific activities require special permits or licenses, such authorizations must be valid and current.
6.2 Professional services involving regulated activities (e.g., medical, transport, or security services) must be carried out by licensed professionals.
6.3 All cooperation must remain voluntary, non-remunerative, and lawful. Any reimbursement or cost subsidy must receive prior written authorization from Losget Academy.
6.4 All partnerships are conditioned upon full compliance with laws, regulations, and public ethical standards applicable in the relevant jurisdiction.

7. Cooperation Procedure

7.1 Institutions interested in participating as volunteer partners shall send an email to volunteer@losget.org with the subject line: “Institutional Volunteer Partnership.”
7.2 The email should include:
 a. A brief organizational introduction (or link to the official website);
 b. The intended services or support types to be offered;
 c. The geographical areas where support can be provided;
 d. The time period or frequency of the proposed engagement.
7.3 Losget Academy shall conduct a preliminary review, assess mutual needs, and confirm compliance and suitability.
7.4 Qualified institutions shall sign the Confirmation of Institutional Volunteer Partnership, upon which they will be formally integrated into the Academy’s volunteer system with permanent historical registration and publication.
7.5 The time contributions and material support provided will serve as the basis for issuing an official certificate of public-service participation, which shall also be permanently published on the official website of Losget Academy.